Male graduate smiling while walking in graduation procession

Preparing for Graduation

1. Graduation Eligibility

2. Submit Graduation Request

  • Students will waitlist the 1GRAD class in to start the graduation process.
  • Students graduating with the simplified MDiv degree must declare graduate certificates prior to their degree audit completion by submitting the new MDiv Degree Change Form.
  • Requests to graduate after the deadline will result in a $50 late fee or the postponement of your graduation to the next semester.  Requests will not be accepted after October 1 for December graduation and after March 1 for May graduation.
    • December Deadline- September 15
    • May Deadline- February 15

3. Degree Audit Review 

  • The Registrar will conduct the graduation audit and e-mail students with the results to confirm whether or not all academic requirements have been met by March 1st (May Graduation) or October 1st (December Graduation). Please be watching for this email, read it in full, and respond if necessary.
    • If a student (Masters/Doctoral) has 6 credit hours remaining that will be completed within the term immediately following the graduation ceremony (winter/summer), students may still participate in the ceremony.
  • Administrative Requirements
    • The Cooperative Program Course must be completed by all students.
      • CP10026200, or 42490 meet this requirement.
      • The comparable class at another SBC seminary also fulfills this requirement when brought in as transfer credit. Check the TES database for a list of transfer equivalencies.
    • Doctoral Students have other administrative requirements. Contact the applicable Doctoral Office for more information on these requirements.

4. Canvas Course

  • After you have been approved to graduate by the Registrar, you will be added to the 1GRAD Canvas course. Access to this course will be available on September 1 (for December graduation) or February 1 (for May graduation).
  • You must access this course as there will be several required assignments that must be completed in order for you to graduate.

5. Clearing Holds

  • All holds must be cleared prior to graduation with the exception of Academic Records holds. These holds include:
    • Academic Records
    • Accounting
    • Campus Police
    • Library
    • MinistrySafe Sexual Abuse Awareness Training
      • Required for all students. It MUST be completed through even if it has been taken through another organization/church.
  • If you have a hold from any of these offices, you will be notified in Canvas approximately a month before the graduation ceremony. Hold statuses will be updated in Canvas as they are resolved throughout that month.

6. Graduation Events

  • Please click on this link for rehearsal, President’s Reception, and ceremony information.

All graduates must be approved by the faculty. Degrees cannot be conferred without that approval. Please contact Academic Records if you have questions about the graduation process.

Graduation Frequently Asked Questions

Upcoming Graduation Ceremony Dates & Times Male graduate talking with professor

If you think you may be eligible for the upcoming graduation, you may check your degree audit on Then if you are ready to graduate, you will register for the 1GRAD course under the “Registration” tab in My.SBTS. The course will be available after the previous graduation ceremony is completed.

If uncertain about eligibility, please contact Academic Advising.

  • Students who are eligible to graduate must waitlist for the 1GRAD class in under the “Registration” tab. This is different from the “Student Information” tab.
    • December Deadline- September 15
    • May Deadline- February 15
  • Once the Registrar reviews your account, you will receive an email from our office and be officially added to the course.
    • Generally, you can expect to receive this email by October 1st for December graduation and March 1st for May graduation.
  • Failure to waitlist for the 1GRAD class by the deadline will result in a $50 late fee or the postponement of your graduation to the next semester.
  • Master and Doctoral students who have more than 6 (six) hours remaining will have to graduate in a later graduation cycle.
  • Master and Doctoral students who are within 6 (six) hours of meeting all the degree requirements may participate in the graduation ceremony as long as the remaining requirements will be met in the term following graduation:
    • December Graduation – Winter term
    • May Graduation – Summer term
  • It is a student’s responsibility to make sure the missing requirements are being offered in the next term.  Contact an Academic Advisor for more options.

The Registrar will send your graduation degree audit to your SBTS student e-mail account by March 1st (May Graduation) or October 1st (December Graduation).

  • If you meet all the requirements, you will be added to the 1GRAD course in Canvas, which will have more details regarding graduation.
  • If you don’t meet all the requirements, you will receive a copy of the graduation audit that has the missing requirements.  Please read the e-mail carefully to see your options.

Yes.  All students who want to have their degree conferred must pay the graduation fee regardless of graduation attendance.

There is no cost-breakdown for the graduation fee.  It is a single fee to supplement all the expenses that are part of the graduation process.

Yes, you will be listed in the graduation program as having your degree conferred in absentia though your name will not be announced at the ceremony.

Yes.  If for some reason, you are not able to attend the graduation ceremony, you can attend a later one if you let Academic Records know your situation.  Your name will not be in the graduation program for the later ceremony, but you will walk across the stage and your name will be announced.

Once a student has access to the 1GRAD course, they will find all of the regalia ordering information in the course. You will need to pick-up your regalia in The Bookstore at Southern during the week of graduation.

All required regalia worn in the ceremony is free of charge.

For regalia ordering questions contact

Attending the ceremony: If you have met all of your degree requirements and cleared all of your financial holds by 4pm on the day before graduation, your diploma will be handed to you as you cross the stage.

Not attending the ceremony: If you have met all of your degree requirements and cleared all financial holds by the graduation ceremony, your diploma will be mailed out the following week to the address you provided on the Graduation Information Form in the 1GRAD course.

Not completed my degree requirements: If your graduation requirements are pending at the time of the ceremony or if you have any financial holds, your diploma will be mailed after you have completed the requirements and all final grades have been posted on your final transcript. It will be sent to the address you provided on the Graduation Information Form in the 1GRAD course.

Female seminary student with graduation gown taking photo with three children


For additional questions about the 1GRAD course, diplomas, and account holds, contact Academic Records at

With questions about regalia and graduation-related events, contact the Graduation Coordinator at

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