Student photoshoot for shield card

Shield Cards

Student Shield ID Card Instructions

Shield ID Cards are created at the Campus Police Office during business hours (9 a.m. – 4:30 p.m., Monday – Friday). Photos can be sent ahead of time by emailing Please include in the email your full name, student ID number (six-digit number in acceptance email), whether you are a Boyce or Southern student, and attach a photo that follows the guidelines as outlined on this page. A valid form of ID including the legal name is required when picking up a shield ID. Shield ID cards will not be mailed and must be picked up in person at the Campus Police Office.

Spouses and Dependents

Spouses and Dependents are also able to obtain a Shield ID by filling out this form. The form can be submitted either in person at the Campus Police Office or emailed to Please allow 48 hours for processing before visiting the office for your printed Shield ID.

For replacement cards or inquiries, contact the Campus Police office at (502) 897-4444 or

Photo submissions must meet the following criteria to be accepted for official use

  • Color photos only
  • Must be current (taken within the last 6 months)
  • Background must be solid white or off-white with no other objects showing. No textures such as doors or bricks allowed. Please no edited backgrounds.
  • Must be framed passport-style: forward-facing, head and top of the shoulders in frame
  • Natural or neutral expression/smile
  • Face must be centered with eyes and features clearly visible.
  • No hats, caps, sunglasses, headphones, scarves, etc.
  • Photo must be .jpg (or .jpeg) file format
  • 3 MB file size limit
  • Photo must include only the person on the ID. No pets, friends, props, etc.
  • Do not use any filters to alter the photo
  • Must be an original photo (no cropping a photo onto a white background or taking a picture of a photo).
  • ID photographs must comply with the standard for decorum and dress.

Acceptable Photo Examples

Common Mistakes

Online photo submissions are denied most often for the following reasons:

  • Photo quality is too low or filed in the wrong format
  • Eyes are closed or face is obscured by hat, sunglasses, etc.
  • Background is not solid white or off-white in color
  • Exposure—photo is too dark or bright
  • Proximity—photo was taken too far away, or too close
  • A filter or digital effect was applied

Unacceptable Photo Examples

Are you ready to become a pastor, counselor, or church leader who is Trusted for Truth?