Student Organizations Event Request

Event Request Form for Student Organization

Please Read:
Please submit this form when you need to reserve rooms or services from the Events Office for your event. Please read carefully the timeline of the process below, and submit your request promptly. 1) Submit this form to request pre-approval of your event at least 1 month before your event date. 2) You will be notified when Student Life has approved your event request with the Events Office. 3) The deadline for you to make any changes to your event is 2 weeks before the event date. 4) Any changes after this date incurs a $100 fine.
Name*
Email address*
Name of the Organization*
Event Name*

ex. Carver Movie Night, Prayer Time for Fuller Women, Pizza party for Springdale Apartments
Date of the Event*
MM slash DD slash YYYY

Request has to be submitted at least two weeks prior to the event date.
Start Time of the Event*

: Hours

Minutes

AM/PM
End Time*

: Hours

Minutes

AM/PM
Time of your arrival at the venue*

: Hours

Minutes

AM/PM

If you want to access the venue earlier than the start time of your event, please indicate what time you will arrive.
Is this a recurring event? If so, please put all the dates and times below.

This applies only if you have multiple meetings with exact same requests (room, room setting, food, and equipment)
Description of the event*
Anticipated Attendance*
Venue
Please copy and paste the link to view a list of event spaces: https://drive.google.com/drive/folders/1jOfbIUuz0icpGwGg6HWxwwgowI12f51H?usp=sharing
Desired Location
Back-up location

Please put an alternative location
Room Arrangements
Please copy and paste the link to view a sample of the room arrangements: https://sbts-wordpress-uploads.s3.amazonaws.com/inside/uploads/2016/07/4-Room-Set-Styles.pdf
Do you need a room arrangement by the Events Office?*
- Auditorium
- Hollow Square
- U-shape
- Banquet
- Conference/Classroom
- No room set-up needed ( Caver Lounge)
Technology Needs
What are your technology needs
- Audio Recording
- Audio-Visual Technician
- Video Recording by Southern Production
- Background Music
- Direct Line - Bass
- Direct Line - Electric
- Doxology Band
- Exterior PA
- Microphone - Hand Held (Portable)
- Microphone - Piano
- Microphone - Standing
- Notes
- Power Strip
- Stage Monitor - In Ear
- TV - Metal Cart (Stand)
Please select all the technology needs below
Rental Equipment
Miscellaneous Rental Equipment
- Generator
- Large Cooler
- Small Cooler
- Lights - Bulb Patio Lights
- Music Stands
- Portable Heater
- 30 Gallon Trashcan
- 45 Gallon Trashcan
- Whiteboard
Food Needs
Are you bringing your own food or do you need catering?*
- Bringing your own food
- We need catering
When you need catering: please choose one of these below.
- I want to order from the student menu ( self pick-up/drop-off from the dining hall)
- I want catering with delivery and clean-up service ($50 minimum order)
- I want custom order on my budget. ( Please contact student life)
Student Menu- self pick-up and clean-up
- Barbecue Meatballs- Italian style meatballs tossed in a tangy BBQ Sauce. $33.00 for 10 lbs. of Meatballs.
- Chips and Salsa - Large Bowl Crispy Tortilla chips with zesty Mexican Salsa. $14.00 for 20 guests
- Chips and Salsa - Small Bowl Crispy Tortilla chips with zesty Mexican Salsa. $8.50 for 10 guests
- Coffee- $12.00 per gallon; 1 gallon serves approximately 15 people
- Decaf Coffee - $12.00 per gallon; 1 gallon serves approximately 15 people
- Coke Products - $.75 each can
- Fresh Baked Cookies - $8.00 per dozen
- Fresh Cut Fruit Bowl - 5 lbs of fresh seasonal fruit. $20.00 serves 10-15 guests
- Fruit Punch - $5.50 per gallon; 1 gallon serves approximately 15 people
- Gourmet Tortilla Pinwheels - Flour tortilla with ham or turkey, spring mix and an herb cream cheese cut into pinwheels. $9.50/dozen
- Hamburgers and Hotdogs - Uncooked hamburgers and hotdogs ready for your own cook out. Comes with buns, ketchup, mustard, pickle relish, lettuce, sliced tomatoes and American cheese. $6.25 per person
- Hot Water - $10 per cambro
- Iced Tea - $5.50 per gallon; 1 gallon serves approximately 15 people
- Lemonade - $5.50 per gallon; 1 gallon serves approximately 15 people
- Mini Fudge Brownies - $7.00 per dozen
- Spring Water - $0.85 a bottle
- Chicken Tenders - Hot and Taste Chicken Tenders served with Honey Mustard. $25.00 for 6 oz. tenders
- Vegetable Tray with Ranch Dip - Large Tray Fresh vegetables from the garden with cool refreshing ranch dressing. $25.00 for 25 guests
- Vegetable Tray with Ranch Dip - Small Tray Fresh vegetables from the garden with cool refreshing ranch dressing. $17.25 for 10 guests
Full service-Snack Selection
- Sweets and Treats Four gourmet sweet and salty snacks (12 oz bowls of each) $24.95 for 10 guests
- Apples and Caramel Fresh sliced apples with a caramel dipping sauce $2.25 per guest, 10 person minimum
- Warm Soft Pretzels Soft pretzels served with a warm cheese sauce and mustard dipping sauce $3.25 per guest, 10 person minimum
- Snack Basket Includes pre-packaged snack mixes, an assortment of KIND and Nutri-Grain bars; finished off with assorted mini candy bars $3.50 per guest
- Afternoon Snack Break Fresh cut fruit tray with vanilla yogurt dip, cheese board with crackers and one dozen gourmet XXL fresh baked cookies and bottled spring waters $85.00 serves 10 – 12 guests
- Healthy Trail Blazer An assortment of fresh whole fruit, Nutri-Grain bars, assorted trail mix, served with spring water $3.95 per guest
- Fresh Whole Fruit An assortment of fresh apples, oranges, and seasonal whole fruit 10 pieces for $8.95
- Seasonal Cut Fruit Tray Cut melons, berries and other seasonal fruits with yogurt dip. $30.95 for 10 guests
- Cut Vegetables with Ranch Dip Broccoli, cauliflower, carrots, celery, grape tomatoes, and English cucumbers with ranch dressing $20.95 for 10 guests
- Cheese Board Gouda, cheddar, pepper jack and Havarti cheeses with crackers $35.95 for 10 guests
- Jumbo Cookies Chocolate chip chunk cookies $12.95 per dozen
- Rice Krispy Treats $12.95 per dozen
- XXL Gourmet Fresh Baked Cookies Extra-large gourmet chocolate chip cookies, carnival cookies, and sugar cookies $21.95 per dozen
- Mini Chocolate Fudge Brownies $8.00 per dozen
On the move boxed lunch
- Roasted Turkey Breast on multigrain bread
- Ham and Swiss on marble rye
- Turkey Club on sour dough
- Grilled Chicken Breast with provolone and pesto mayo on a Kaiser roll
- Chicken Salad with pecans and grapes on a buttery croissant
- Italian Sub with sliced ham, pepperoni, salami, red onion, banana peppers and provolone on a fresh hoagie bun
Your choice of up to two different sandwiches options per event. Sandwiches feature fresh cut meats, cheeses, and garden fresh vegetables. Soda assortment included. Served with Kettle chips, apple and a cookie. $10.95 each.
Additional comments
Please let us know if there is anything that we should be aware of.

Save and Continue Later

Event Request Form for Student Organization

Please Read:

Venue

Room Arrangements

Technology Needs

Rental Equipment

Food Needs

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